Duties and Responsibilities

Directly supports the commander and vice commander in handling all aspects of visits, conferences, tours, memorial services, ceremonies, and social functions within the command, and those tasked by the offices of the Secretary of Defense, Chairman of the Joint Chiefs of Staff, Secretary of the Air Force, Chief of Staff of the Air Force, and Chief Master Sergeant of the Air Force offices.

Manages Commander’s recognition programs and special ceremonies (medal presentations, individual recognitions, etc.), including scheduling events, determining need for audiovisual equipment, obtaining decorations, awards, gathering biographies and guest information, preparing agendas, and setting up event locations.

Administers and oversees programs for Distinguished Visitors (DVs). Develops plans and procedures relative to VIP visits and is the focal point for all organizational visits.

Ensures each visit is planned and consistent with established policies and reflect the personal desire and programmed activities of the host. Ensures the highest degree of official recognition is afforded to each visitor, presentations and tours are commensurate and coordinates appropriately with security clearance visitors.

Advises the Foreign Disclosure Office on the advisability of proposed visits and the compatibility with existing scheduled visitors. Prepares protocol memorandums for base wide distribution reflecting the complete agenda of each visit.

Directs all necessary support activities during the visit to ensure the visitor’s purpose is accomplished. Where a special security requirement exists, notifies AFOSI and coordinates appropriate measures with Federal and or local law enforcement.

Accompanies dignitaries throughout their visit applying protocol etiquette with responsibility for ensuring proper transportation, accommodation, and meals are coordinated. These responsibilities require the exercise of maximum mature judgment, discretions, tact, diplomacy, and poise.

Visitors include heads of state, royalty, chiefs of services, and both foreign and domestic governmental dignitaries.

Plans and arranges ceremonies, office calls, receptions, luncheons, formal dinners, entertainment, tours, sporting events, and other Activities for DVs. Hosts high-level Air Force conferences and meetings with planning, arranging, and oversight for all activities involved with the event.

Advises commander and staff on military customs and courtesies, implements protocol policy and procedural guidance for the Air Force concerning proper protocol requirements for precedence; honors; ceremonies; flags; dinners and socials; visiting dignitaries; conferences; official meetings; and briefings.

Responsible for the effective and accurate expenditure of the Commander’s Official Representation Funds (ORF), Reference AFI 65-603, Official Representation Funds.

Special Morale and Welfare Funds (SM&W). Reviews to ensure compliance with established instructions, ensuring expenditures are of the highest order of propriety and integrity. Maintains current account balance and advises on the status of expenditures. Manages O&M funds; produces budget plans and reports, monitors office requirements, and identifies and recommends acquisition of support required for proficiency and production.

Coordinates with HQ USAF, MAJCOM, and NAF protocol offices for DV visits.

Specialty Qualifications

Knowledge is mandatory of; management principles, customer service; automated information systems. Demonstrated ability to organize complex projects attested to in performance reports and commander recommendations.

• Have not received non-judicial punishment under the Uniform Code of Military Justice (UCMJ) within the last 3 years.
• Be recommended by the immediate unit commander.
• Ability to speak clearly and distinctly.
• Possesses the exemplary military appearance and the highest standards of conduct.
• Overall rating of "Exceeded some, but not all expectations" or "Exceeded most, if not all expectations" and/or an overall 5 rating on last 3 EPRs.
• Applicants must have two consecutive passing PT scores within the last 12 months on the AFPT.

• No recorded evidence of emotional instability, personality disorder, Post Traumatic Stress Disorder, or other unresolved mental health problems.
• No record of substance abuse, financial irresponsibility, domestic violence, or child abuse.
• Never been convicted by a civilian court of Category 1, 2, or 3 offenses, nor exceeded the acceptable number of category 4 offenses. Category 3 and 4 traffic offenses alone are not disqualifying.

• For retention of this SDI, no record of disciplinary action (LOR or Article 15) or referral EPR after award of SDI.
• For award and retention of this SDI, must maintain local network access IAW AFI 17-130, Cybersecurity Program Management and AFMAN 17-1301, Computer Security.

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Civilian Career Options

High Salary: $65,980

Low Salary: $34,440

• Executive Secretaries and Executive Administrative Assistants: $65,980
• Meeting, Convention, and Event Planners: $52,560
• Public Relations Specialists: $67,440
• Tour Guides and Escorts: $34,440
• Travel Agents: $46,400